Retailers are looking for the ‘Holy Grail’ to attracting and maintaining customer loyalty in their business. Loyalty today does not just mean those shoppers who may come into brick and mortar locations, but those customers that also shop online. Having the right solution to measure customer metrics and buying patterns is key to bridging the gap between these two channels.

In Microsoft Dynamics 365 for Retail, businesses have the capability to define how their Loyalty program(s) will work and how customers can reap the rewards of the Loyalty program (Fig 1).

customer loyalty

Fig 1

Before diving into the benefits that Dynamics 365 for Retail can bring to loyalty management, the retailer needs to carefully consider all aspects of their program and what it will entail from inception to termination. The program should include a plan for strong key performance indicators (KPIs) to measure whether the program is successful. The template below depicts a generic plan with objectives and KPIs to set up and measure (Fig 2).

customer loyalty

Fig 2

Just like any new introduction within a retail organization, the program rollout should be gradual with a pilot program introduced first. This pilot should last long enough for evaluation by the KPIs.

This pilot period also enables the retailer to easily tailor and make changes to the program due to the smaller scale impact to customers. The retailer will need to decide which market location to pilot in, as this will determine how the program will work when rolled out to other markets.

For example, consider markets that have a wide variety of demographics and ABC stores. ABC stores are categorized by their size and selling pattern – “A” for large stores and “C” for low volume stores.

Another aspect to consider are the financial costs to plan, implement, support, and maintain the program. Some financial considerations are shown in Fig 3 below.

1. Impact analysis performed by 3rd party
2. Customer focus groups
3. Marketing and promotional materials
4. IT expenses incurred to configure systems and support process
5. Store expenses to train and ongoing support costs
6. Margin expenses as discounts will impact overall profit margins
7. Incremental sales projections.

Fig 3

These financial numbers must be scrutinized to ensure the retail business can effectively make money with a Loyalty program. After all, the retailer’s incentive for driving a Loyalty program is to increase sales and to increase the number of times a customer comes into the store. The initial numbers should be reviewed and monitored against the KPIs to determine the effectiveness of the pilot before rolling it out to other markets.

Another method that retailers use to understand how to set up their Loyalty program is to compare similar retailers’ programs. As you can see in Fig 4, the grid represents how the Loyalty program will compare to other retailers in the same vertical.

Retailer Retailer 1 Retailer 2 Retailer 3
Fee No No No Yes
Soft Benefits Personalized emails
Personalized offers
Advance Notice Sales
Members only
Contests
Newsletter Fashion Newsletter
Advance Notice Sales
Monthly emails
Special offers
Hard Benefits Birthday Coupons
Min 4+ coupons
Free Shipping online
5% Discount
Points Based
$1=1pt
$5 for every 100 pts
5% payout
$1=10 pts
$10 for every 1200 pts
Retail Cash
Earn 15-30% during promotion periods
Published Tiers None Yes-Annual spend over $200 Yes-Earn 6,000 pts in calendar year No
Timing Instant Discount
Regular Coupons
Quarterly Earning Period 12 months pts expire after 36 months No expiration if shop at least once a year
Channel In store/Online In store only In store only In store/Online
Website Yes Yes Yes No

Fig 4

Now that the program is vetted, the next step is to work through a pilot and rollout strategy. There are many moving parts associated to the set up and execution of a Loyalty program. Since it involves retail field operations, it will be beneficial to work through any discount periods, special events, and holidays when setting up the rollout plan. The rollout plan shown in Fig 5 is a simple example of the steps to rollout across a national chain within 12 months – taking into consideration the blackout period for winter holidays.

customer loyalty

It is also helpful to understand some of the basic terminology used within Loyalty. The table in Fig 6 is has a few common terms you will hear.

Term Description
Reward Points Points or amounts gained when purchasing products or services whilst a member of a Loyalty Program.
Reward Schemas Defines the rules associated to point/amount rewarded and rules for redeeming points for purchases.
Reward Program Program that rewards customers for buying products or services.
Opt-In/Opt-Out Enabling a customer to be in a program or decline being in a program.
Tiers Elevating program that offers advancement based on volume of purchases. Sometimes identifiable as Silver, Gold, Platinum.
Loyalty Card Identifies and enables a customer to be part of a program.

Fig 6

Now it is time to run through a quick configuration using some of the Dynamic 365 for Retail screens to set up a basic Loyalty program that can be used in a brick and mortar location.

The first step is to define your program. You will see in Fig 7 that we have a simple Loyalty program defined that does not have tiers. If you wish to have tiers, you will have to set up tier rules as shown in Fig 8.

customer loyalty

Fig 7

customer loyalty

Fig 8

Once the program is created, the next step is to define the loyalty points offering for that program. There are a few different methods in set up.

First is to define the reward point type as an Amount or Quantity. When defining as amount, the point value associated to the reward will be in monetary value indicative of the currency code assigned to the reward point (Fig 9). When defining as quantity, the point value associated to the reward will be in numeric quantity value (Fig 10).

customer loyalty

Fig 9

customer loyalty

Fig 10

After establishing the reward points, next step is to create the schemas that will define the earning points and redemption rules as shown in Fig 11. It is important to assign the retail channels in which the schema will be permitted to operate. If you were to have multiple types of schemas and points in your chain, then it will be necessary to set up multiple loyalty schemes and associate them to the specific retail channels.

customer loyalty

Fig 11

If the program contains tiers, you will need to set up date intervals that depict the timings applicable to advance to the next tier level in Fig 12.

For example, in most airline and hotel loyalty programs, they base your tier classification on the flights or stays you make during a calendar year. This same method of handling tiers in Dynamics 365 is accomplished using date intervals.

customer loyalty

Fig 12

The last part of setting up a simple Loyalty program is to associate a card to a customer (Fig 13). This association will enable all the elements including program, points, and schemas to come together. This will enable the customer to collect points with purchases and to redeem for discounts or free products. The card is where the customer is assigned program(s) and contains the points summary, which includes issued, available, and used.

customer loyalty

customer loyalty

Fig 13

In summary, the Loyalty tools in Dynamics 365 are intuitive and allow you to quickly set up a Loyalty program from simple programs with no tiers, to more complex complex programs with encompassing tiers.

The largest effort to consider for any Loyalty program implementation are the prerequisites of whether a program benefits both the retailer and customer. It is equally important to ensure to pilot and tweak the program before rolling out to the chain. Any time changes are made to an active program, it will often impact the customer negatively. Getting it the right the first time is critical to ensure adoption by your customers!

You can learn more about Dynamics 365 for Retail here!

Happy Dynamics 365’ing!

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Joe D365

Joe D365 is a Microsoft Dynamics 365 superhero who runs on pure Dynamics adrenaline. As the face of PowerObjects, Joe D365’s mission is to reveal innovative ways to use Dynamics 365 and bring the application to more businesses and organizations around the world.